There’s a small mistake you may be making unknowingly, which could be massively impacting your productivity.

This came up in a recent business coaching session when we were discussing how one of my clients goes about delegating tasks to their team members.

This small shift could be saving you days of work with your team members, and could help you spur on even faster growth in your business.

So the first step you have to remember is to make sure you set some sort of clear communication about the timeline of tasks (remember – manage activities, not people) that your team members are executing.

But secondly, and importantly, you must stop thinking about tasks as being done in this week or that week, and start narrowing them down further into days.

Stop waiting for a week when the task may only take a few days. Then you will gain days of work that can be put towards taking your business to new heights.

Prefer to read rather than watch and listen? No problem – here’s everything I said in the video as text:

Hi, this is Shweta from London Coaching Group. As you can see I’m about to leave the office, but I had to capture this learning which got featured in one of the coaching sessions with the client. Now the topic really is that when we are delegating tasks to our team members, one thing that I see very commonly is that business owners don’t allocate or assign a specific timeline to a task.

The Question To Ask When Delegating

So it’s like asking a single simple question: By when do you reckon you will complete this work? So that’s one. But what I really want to focus on today is how the timelines get agreed and the very common phrase, a very very common phrase that I hear from my clients, that I hear them saying to their team members and vice versa, is “next week”.

What I mean by that is, yup Shweta we’ll do it by next week. Yup, my team member, can you come back to me by next week? The team members say yeah I’ll come back to you by next week or I’ll finish it by next week. This whole “next week” phenomenon, if you think about it, there are 52 weeks in a full year. By the time you say next week, roughly 2 percent of the time is gone and how many times do you say this in your business?

Let’s sit down next week, let’s do this next week. All this, when it gets accumulated, a lot of time gets spent and wasted and the most important thing is that it generally doesn’t take a one full week to complete the work. It happens in a certain number of hours.

Team Management: Think in Days Not Weeks

So what I’m really trying to explain here is that when you are next time allocating or assigning some task to your team member, try to think in terms of days and not weeks. Try to say OK and give them a choice. Do you reckon you can give it to me tomorrow or day after? And they might say day after – perfect! That’s good. We’ve just saved three to five days for ourselves and for our business.

So again start thinking in terms of days and not weeks when you are delegating tasks to your team members and to yourself.

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